Research RFI

The following application is to be completed by all person(s)/organisations/groups who wish to access EMIS datasets from Western Cape Educations Department(WCED) and is to be completed in accordance with the Departments' Guidelines on requests for access to Education datasets from WCED. Please note that the application for use of data does not guarantee that the data request will be approved. If the intended purpose for data access is altered in any way, a new agreement must be entered into.

* Mandatory

Applicant Details:

Surname *

Name *

Institution *(Supporting Documentation Must be Uploaded On the Confirmation Screen After Submitting Your Application)

Designation/Rank *

Identity Number *

Passport Number only if applicable

Student Number only if applicable

Telephone

Cellphone *

Email *

Professional Association *(Proof Must be Uploaded On the Confirmation Screen After Submitting Your Application)

Experience in Confidential Data Handling:

Research Title *

Date *

Secure Data Used *

Data Provider *

Data Owner *

Measures used for disclosure control *

Proposed methodology:

Briefly outline the methodology that will be followed in the study *

Explain the theory of change behind the study and how the WCED will benefit from it *

Study Sample:

Please identify the sample or the target group that has been chosen for the study *

Please Specify what will be measured on the sample *

Details of Data Request:

Provide a short description of the data requested*(Upload A List of Variables on the Confirmation Screen After Submitting Your Application)

Note:Data can only be released in aggregated form.To request data in a different format,a special motivation is required and will only be approved by the Head Of Education.This may necessitate evidence of informed consent. *

Time Period the data should cover *

Dataset Merging:

Describe any data that you will merge with the WCED dataset to achieve your research objective *

Confirm that you have permission to use that data for your research *

Please note that the output of the merged datasets must base deposited with the WCED for further internal use, future research and capacity building exercises

Details of the Monitoring and Evaluation Framework and Data Security:

Give and Overview of the monitoring and evaluation framework that has been developed for this project *

Provide the names of the individuals who will have access to the data *

Confirm if the individuals named above have signed a confidentiality clause with you *

Indicate the number of machines on which the data will be loaded *

Confirm that the data will be destroyed when the project has been completed *

Life span of the project *

Research Results:

Please list the intended publications from your research, e.g. government, working paper, journal article, Honours/Masters/PhD thesis *

Research Commissioning or Sponsorships:

If your research is commissioned or funded, please provide the name and address of the organisation/institution commissioning or funding your research *

New Variables:

If your analysis will lead to a creation of new variables, please describe the process of generating such variables *

Please note that when you create new variables, the process and the output should be shared with the WCED to assist in future data collection plans

Declaration by Researcher

By confirming this declaration, you are confirming

The information you have provided to support your applicationis accurate

You will provide the WCED with a digital copy of your complete report/working/journal/thesis and any further publications originating from the current request

You will deposit the data output with the WCED with a detailed explaination of the process followed

you understand that while you will retain the IP for the output, the WCED can use the report and the dataset in a manner that is preferred by management

You understand that the new variables created can be incorported into the WCED process to improve data packaging in the future

Confirmed