Privacy and Confidentiality of EMIS Information Notification
In terms of the Protection of Personal Information (POPI) Act 2013 (Act No. 4 of 2013) & Protection of Information Act, 1982 (Act No 84 of 1982).
As a system user, I understand that I may have access to personal information of learners, parents, school governing body members and schools.
As a condition of my access to CEMIS/EduInfoSearch System:
As a system user, I understand that I may have access to personal information of learners, parents, school governing body members and schools.
As a condition of my access to CEMIS/EduInfoSearch System:
- I understand that all personal information I have access to is confidential.
- I am aware that the information of learners/parents/guardians, as well as teaching and non-teaching staff members and School Governing Body (SGB) members related to the school, has been provided solely for the education, administration and reporting purposes of the educational institution. The information will be used for reporting and support purposes by the education district, province and national as mandated by the National Education Policy Act, 1996 (Act No. 27 of 1996), South African Schools Act, 1996 (Act No 84 of 1996), National Education Information Policy and other legal institutions such but not limited to UMALUSI and SACE.
- I understand that the only information I need to know, is information required to complete my duties.
- I will only access (view/use) the personal information for which I have a need to know in connection with the duties I am providing for and to the WCED.
- I will use the personal information only as needed to perform my legitimate duties on behalf of the WCED.
- I will not in any way divulge, copy, release, sell, loan, review, alter or destroy any confidential information except as properly authorised within the scope of my duties. Failure to do so, may result in disciplinary action being taken against me.
- I will safeguard and will not disclose or share my passwords, User ID's, access cards, keys or other codes or devices assigned to me (or created by me) that allow me to access confidential information. I accept responsibility for all activities undertaken using such codes and devices.
- I agree to abide with the conditions set out in the Protection of Personal Information Act, 2013 and all policies on privacy and security issued by the WCED.